Registration, conference dinner, and field trip

1. Registration for the EGU Galileo Conference is secured via payment of the appropriate registration fee.
2. There is no waiving of registration fees.

Registration fees

When registering, there are two payment options: (a) by credit card or (b) by bank transfer.

Conference dinner

(maximum number of participants: 150)

The conference dinner will be held at 19:00 on Thursday, 29 August in Utrecht city centre. It can be booked only together with a conference registration for the amount of €50. The venue is a social project, meaning that people who work there are sort of kids that get a second chance to learn a real profession. The standards are high and the food is great. The dinner is organized as a "walking dinner", which means a very informal atmosphere with dishes served in handy formats. Two thirds will be seats and one third will be standing. The idea is to really mix people and to have a chance to talk to a lot of people, instead of the static seating at tables. Drinks will be included in the price, and will include beer, wine and non-alcoholic drinks. Many of the dishes will be served on edible or recycled materials such as banana leaves, so your dinner will have a low carbon foot print.

Field trip

(maximum number of participants: 40)

The conference will be followed by a day field trip led by Johan Vellekoop (KU Leuven) and Jan Smit (Vrije University) on Saturday, 31 August to see K-Pg boundary sequences around the town of Maastricht in the south of the Netherlands. We will depart from Utrecht Central Station at 08:00, returning to Utrecht around 22:00. The field trip will include lunch and an evening meal in local restaurants, included in the cost of the excursion. The field trip can be booked only together with a conference registration. However, the costs (tbd) must be paid in cash directly on-site.

Terms and conditions

General

• Registrations are for the persons specified and are non-transferable.
• Changes to registration invoices are only possible with regard to the invoice address or order references. Any such claims must be received by Copernicus Meetings no later than 6 weeks after the last day of the conference. Later requests cannot be considered.
• Changes to the registration rate selected in the finalized registration form, including received invoice, can only be realized for unpaid invoices. Then, the attendee is asked to cancel the registration order and to place a new order through the registration form, including the correct registration rate. Please note that the deadline for registration is also valid in such cases.

Cancellation policy

• Registration fees will only be refunded if the notice of cancellation is received by Copernicus Meetings before 29 June 2019. The cancellation fee is €50.
• Cancellations after 29 June 2019 and no-shows are not eligible for a refund.
• There is no reason (including but not limited to illness, inability to travel, visa application rejection, travel restrictions, etc.) for registration cancellation that makes the above-mentioned deadline for cancellations inapplicable.

Insurance

The organizers cannot accept liability for personal accident, loss, or damage to private property, which may be incurred as a result of the participation in the conference. Participants are, therefore, advised to arrange appropriate insurance coverage. This should apply not only to travel but also to cancellation costs.